Fathom AI Notetaker vs. Microsoft Teams Premium: data protection per plan
Fathom AI Notetaker (5 plans) and Microsoft Teams Premium (1 plan) side by side: DPA, training on inputs, hosting and data retention per plan, based on the providers’ public documents. Without rating.
Last updated: (latest review date of the tools shown)
At a glance
Each value is listed with the plans it applies to. Pick a tier to see only plans of that tier; if plans are chosen in the plan comparison below, the table shows exactly those.
All plans: each value is listed with the plans it applies to.
| Feature | Fathom AI Notetaker | Microsoft Teams Premium |
|---|---|---|
| Provider based in | Fathom Video Inc. | Microsoft Corporation, Redmond, Washington, USA |
| Plans recorded | 5 | 1 |
| Hosting | US only: all 5 plans | EU option: Teams Premium |
| Training on inputs | opt-out available: all 5 plans | no: Teams Premium |
| DPA | yes: all 5 plans | yes: Teams Premium |
| As of | 18 Oct 2026 | 18 Oct 2026 |
Plans compared
Comparing: Fathom AI Notetaker Team vs. Microsoft Teams Premium Teams Premium
| Feature | Fathom AI NotetakerTeam | Microsoft Teams PremiumTeams Premium (add-on) |
|---|---|---|
| yes | yes | |
| Details: DPA available | yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England) Provider’s DPA | yes (according to Microsoft Learn, Teams Premium is subject to the 'Universal Terms for Online Services'; data processing and security are governed by the Microsoft Products and Services Data Protection Addendum, current edition May 2026) Provider’s DPA |
| differs by plan | opt-out available | no |
| Details: Training on inputs | Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'. Organisations on Team Edition can opt out all users on their account in the Organization Settings. | Microsoft Learn on intelligent recap: 'Customer data isn't logged or used for any AI model training or testing.' AI notes and tasks use a GPT model via the Azure OpenAI Service, which Microsoft runs internally within the Microsoft 365 compliance boundaries; 'Customer data isn't shared with non-Microsoft parties, including with Open AI.' |
| differs by plan | US only | EU option |
| Details: Data residency | Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan. | Teams data resides in the geographic region of the Microsoft 365 organisation; intelligent recap follows the data residency commitments and is multi-geo capable (q3, q4). Data residency in Germany, France, Italy, Poland and Sweden, among others, for new tenants only; existing tenants from Germany and France remain in the EMEA region (q4). EU Data Boundary: Microsoft stores and processes customer data for Microsoft 365 services in the EU/EFTA, subject to 'limited circumstances' (q6). |
| list available | list available | |
| Details: List published |
|
|
| differs by plan | Trust Center FAQ: recordings and other… | All intelligent recap content follows the… |
| Details: Data retention | Trust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice. DPA: deletion by the customer within the functionality of the Services; after the DPA expires, return or deletion at the customer's instruction. | All intelligent recap content follows the meeting recording retention policy (Microsoft Learn). AI notes, tasks and most timeline markers are stored in an Exchange folder in the participants' mailboxes, chapters and screen-sharing markers in OneDrive or SharePoint together with the recording; transcripts in the organiser's Exchange mailbox and in OneDrive. According to the pricing page, all associated data is deleted when the subscription is cancelled. Specific default periods: not publicly documented on the pages retrieved. |
| differs by plan | 15 USD/user/mo… (further prices in the details) | several tiers |
| Details: Price | 15 USD per user/month billed annually; 19 USD billed monthly; at least 2 users (no indication whether net or gross) | Germany: 8.70 EUR per user/month billed annually, excl. VAT; US: 10.00 USD per user/month, paid yearly; annual subscription with automatic renewal; one-month free trial (then automatic conversion into a 12-month subscription); a Teams licence and a Microsoft 365/Office 365 subscription are additionally required |
| yes | yes | |
| Details: AI features included | yes (as Premium plus team-wide search, highlight playlists, comments, folders, keyword alerts; at least 2 users) | yes (intelligent recap with AI-generated notes and tasks, chapters, speaker and personal timeline markers; live translation of captions (40 languages) and transcripts; advanced meeting protection such as watermarking and end-to-end encryption) |
| 7 sources | 7 sources | |
| Details: Sources with retrieval date |
|
|
Contract / DPA
- Fathom AI Notetaker Teamyes
- Microsoft Teams Premium Teams Premiumyes
- Fathom AI Notetaker Team
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPAMicrosoft Teams Premium Teams Premiumyes (according to Microsoft Learn, Teams Premium is subject to the 'Universal Terms for Online Services'; data processing and security are governed by the Microsoft Products and Services Data Protection Addendum, current edition May 2026)
Provider’s DPA
Training
- differs by plan
- Fathom AI Notetaker Teamopt-out available
- Microsoft Teams Premium Teams Premiumno
- Fathom AI Notetaker Team
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'. Organisations on Team Edition can opt out all users on their account in the Organization Settings.
Microsoft Teams Premium Teams PremiumMicrosoft Learn on intelligent recap: 'Customer data isn't logged or used for any AI model training or testing.' AI notes and tasks use a GPT model via the Azure OpenAI Service, which Microsoft runs internally within the Microsoft 365 compliance boundaries; 'Customer data isn't shared with non-Microsoft parties, including with Open AI.'
Hosting
- differs by plan
- Fathom AI Notetaker TeamUS only
- Microsoft Teams Premium Teams PremiumEU option
- Fathom AI Notetaker Team
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
Microsoft Teams Premium Teams PremiumTeams data resides in the geographic region of the Microsoft 365 organisation; intelligent recap follows the data residency commitments and is multi-geo capable (q3, q4). Data residency in Germany, France, Italy, Poland and Sweden, among others, for new tenants only; existing tenants from Germany and France remain in the EMEA region (q4). EU Data Boundary: Microsoft stores and processes customer data for Microsoft 365 services in the EU/EFTA, subject to 'limited circumstances' (q6).
Sub-processors
- Fathom AI Notetaker Teamlist available
- Microsoft Teams Premium Teams Premiumlist available
- Fathom AI Notetaker Team
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
Microsoft Teams Premium Teams Premium- For intelligent recap, according to Microsoft Learn, no sharing with parties outside Microsoft, including OpenAI (GPT model run internally via the Azure OpenAI Service)
- Full sub-processor list for Microsoft Online Services: offered in the Service Trust Portal as the PDF 'Microsoft General - Online Services Subprocessors List (2026-09-10)'; content not evaluated
Retention
- differs by plan
- Fathom AI Notetaker TeamTrust Center FAQ: recordings and other…
- Microsoft Teams Premium Teams PremiumAll intelligent recap content follows the…
- Fathom AI Notetaker TeamTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice. DPA: deletion by the customer within the functionality of the Services; after the DPA expires, return or deletion at the customer's instruction.Microsoft Teams Premium Teams PremiumAll intelligent recap content follows the meeting recording retention policy (Microsoft Learn). AI notes, tasks and most timeline markers are stored in an Exchange folder in the participants' mailboxes, chapters and screen-sharing markers in OneDrive or SharePoint together with the recording; transcripts in the organiser's Exchange mailbox and in OneDrive. According to the pricing page, all associated data is deleted when the subscription is cancelled. Specific default periods: not publicly documented on the pages retrieved.
Price
- differs by plan
- Fathom AI Notetaker Team15 USD/user/mo… (further prices in the details)
- Microsoft Teams Premium Teams Premiumseveral tiers
- Fathom AI Notetaker Team
15 USD per user/month billed annually; 19 USD billed monthly; at least 2 users (no indication whether net or gross)
Microsoft Teams Premium Teams PremiumGermany: 8.70 EUR per user/month billed annually, excl. VAT; US: 10.00 USD per user/month, paid yearly; annual subscription with automatic renewal; one-month free trial (then automatic conversion into a 12-month subscription); a Teams licence and a Microsoft 365/Office 365 subscription are additionally required
- Fathom AI Notetaker Teamyes
- Microsoft Teams Premium Teams Premiumyes
- Fathom AI Notetaker Team
yes (as Premium plus team-wide search, highlight playlists, comments, folders, keyword alerts; at least 2 users)
Microsoft Teams Premium Teams Premiumyes (intelligent recap with AI-generated notes and tasks, chapters, speaker and personal timeline markers; live translation of captions (40 languages) and transcripts; advanced meeting protection such as watermarking and end-to-end encryption)
Evidence
- Fathom AI Notetaker Team7 sources
- Microsoft Teams Premium Teams Premium7 sources
- Fathom AI Notetaker Team
- Fathom Pricing 2026 (Individuals/Teams, Monthly/Annually toggles)Pricing page, retrieved 18 Oct 2026
- Privacy Policy (Last Updated: August 16, 2026)Privacy notice, retrieved 18 Oct 2026
- Fathom Data Processing Agreement (Last Updated: May 5, 2026)DPA, retrieved 18 Oct 2026
- Fathom Terms of Service (Last Updated: March 4, 2026)Terms of service, retrieved 18 Oct 2026
- Fathom Trust Center (Overview)Trust Center, retrieved 18 Oct 2026
- Fathom Trust Center: FAQTrust Center, retrieved 18 Oct 2026
- Fathom Trust Center: Subprocessors (30 entries, rendered in browser)Sub-processor list, retrieved 18 Oct 2026
Microsoft Teams Premium Teams Premium- Microsoft Teams Premium (product and pricing page, DE and US versions)Pricing page, retrieved 18 Oct 2026
- Microsoft Teams Premium licensing (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Data, privacy, and security for intelligent recap in Teams Premium (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Location of data in Microsoft Teams (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- What is the EU Data Boundary? (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Microsoft Products and Services Data Protection Addendum (DPA), download page (May 2026 edition)DPA, retrieved 18 Oct 2026
- Microsoft Service Trust PortalTrust Center, retrieved 18 Oct 2026
| Feature | Fathom AI Notetaker | Microsoft Teams Premium |
|---|---|---|
| yesall 5 plans | yesonly plan | |
| Details: DPA available |
|
|
| differs by tool | opt-out availableall 5 plans | noonly plan |
| Details: Training on inputs |
|
|
| differs by tool | US onlyall 5 plans | EU optiononly plan |
| Details: Data residency |
|
|
| list availableall 5 plans | list availableonly plan | |
| Details: List published |
|
|
| differs by tool | Trust Center FAQ: recordings and other…all 5 plans | All intelligent recap content follows the…only plan |
| Details: Data retention |
|
|
| differs by tool |
| several tiersonly plan |
| Details: Price |
|
|
| yesall 5 plans | yesonly plan | |
| Details: AI features included |
|
|
| 7 sources | 7 sources | |
| Details: Sources with retrieval date |
|
|
Contract / DPA
- Fathom AI Notetakeryesall 5 plans
- Microsoft Teams Premiumyesonly plan
- Fathom AI Notetaker
- Free
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPA - Premium
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPA - Team
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPA - Business
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPA - Enterprise
yes (Terms: 'If you are subject to an applicable law that requires a data processing agreement, Fathom's Data Processing Agreement ("DPA") available at https://fathom.ai/dpa is hereby incorporated by reference.'; DPA with EU SCCs Module Two or Module Three, law of the Netherlands, UK: England)
Provider’s DPA
Microsoft Teams Premium- Teams Premium (add-on)
yes (according to Microsoft Learn, Teams Premium is subject to the 'Universal Terms for Online Services'; data processing and security are governed by the Microsoft Products and Services Data Protection Addendum, current edition May 2026)
Provider’s DPA
- Free
Training
- differs by tool
- Fathom AI Notetakeropt-out availableall 5 plans
- Microsoft Teams Premiumnoonly plan
- Fathom AI Notetaker
- Free
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'.
- Premium
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'.
- Team
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'. Organisations on Team Edition can opt out all users on their account in the Organization Settings.
- Business
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'. Organisations on Team Edition can opt out all users on their account in the Organization Settings.
- Enterprise
Privacy Policy: depending on the account settings, Fathom uses de-identified data generated from meeting content to train its own AI models; opt-out in the account settings. Terms ('Training AI'): third parties may not use content for training. Trust Center FAQ: AI sub-processors (Anthropic, OpenAI, Google) are contractually excluded from training; opt-out 'anytime in your User Settings'. Organisations on Team Edition can opt out all users on their account in the Organization Settings.
Microsoft Teams Premium- Teams Premium (add-on)
Microsoft Learn on intelligent recap: 'Customer data isn't logged or used for any AI model training or testing.' AI notes and tasks use a GPT model via the Azure OpenAI Service, which Microsoft runs internally within the Microsoft 365 compliance boundaries; 'Customer data isn't shared with non-Microsoft parties, including with Open AI.'
- Free
Hosting
- differs by tool
- Fathom AI NotetakerUS onlyall 5 plans
- Microsoft Teams PremiumEU optiononly plan
- Fathom AI Notetaker
- Free
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
- Premium
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
- Team
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
- Business
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
- Enterprise
Trust Center FAQ: 'All data is stored in the United States.' Privacy Policy: 'Our Service are hosted in the United States'. Sub-processor list: all sub-processors in the US, except Reveal (Belgium). An EU hosting option is not documented; the documentation does not differentiate by plan.
Microsoft Teams Premium- Teams Premium (add-on)
Teams data resides in the geographic region of the Microsoft 365 organisation; intelligent recap follows the data residency commitments and is multi-geo capable (q3, q4). Data residency in Germany, France, Italy, Poland and Sweden, among others, for new tenants only; existing tenants from Germany and France remain in the EMEA region (q4). EU Data Boundary: Microsoft stores and processes customer data for Microsoft 365 services in the EU/EFTA, subject to 'limited circumstances' (q6).
- Free
Sub-processors
- Fathom AI Notetakerlist availableall 5 plans
- Microsoft Teams Premiumlist availableonly plan
- Fathom AI Notetaker
- Free
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
- Premium
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
- Team
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
- Business
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
- Enterprise
- Google Cloud Platform – primary cloud provider, handles meeting content (USA)
- Anthropic, OpenAI, ElevenLabs, Fireworks, Modal, Voyage AI – AI providers, handle meeting content, forbidden from training AI on customer data (USA)
- Elastic – search provider, handles meeting content (USA)
- Amplitude, Census, ChartMogul, FiveTran, Hex, omni, Retool – data analytics and ETL (USA)
- Cloudflare – CDN (USA)
- Courier, Postmark – email providers (USA)
- Front – helpdesk provider (USA)
- HubSpot, RevenueHero, Warmly – CRM and sales (USA)
- New Relic, Sentry – application monitoring (USA)
- Pusher – in-app communication (USA)
- Brandfetch – brand and logo API (USA)
- Reveal – partnership marketing platform (Belgium)
- Sphere, Stripe – finance and payments (USA)
- UserVoice – feedback tracking (USA)
Microsoft Teams Premium- Teams Premium (add-on)
- For intelligent recap, according to Microsoft Learn, no sharing with parties outside Microsoft, including OpenAI (GPT model run internally via the Azure OpenAI Service)
- Full sub-processor list for Microsoft Online Services: offered in the Service Trust Portal as the PDF 'Microsoft General - Online Services Subprocessors List (2026-09-10)'; content not evaluated
- Free
Retention
- differs by tool
- Fathom AI NotetakerTrust Center FAQ: recordings and other…all 5 plans
- Microsoft Teams PremiumAll intelligent recap content follows the…only plan
- Fathom AI Notetaker
- FreeTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice.
- PremiumTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice.
- TeamTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice. DPA: deletion by the customer within the functionality of the Services; after the DPA expires, return or deletion at the customer's instruction.
- BusinessTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice. DPA: deletion by the customer within the functionality of the Services; after the DPA expires, return or deletion at the customer's instruction.
- EnterpriseTrust Center FAQ: recordings and other data are retained indefinitely until individual recordings or the account are deleted; after account deletion, recordings, transcripts and metadata are removed, and after a further 7 days also from backups. Privacy Policy: deletion after an account deletion request with 'commercially reasonable efforts' within 30 days; voiceprints according to a separate biometric notice. DPA: deletion by the customer within the functionality of the Services; after the DPA expires, return or deletion at the customer's instruction. Enterprise: 'Custom data retention policies'.
Microsoft Teams Premium- Teams Premium (add-on)All intelligent recap content follows the meeting recording retention policy (Microsoft Learn). AI notes, tasks and most timeline markers are stored in an Exchange folder in the participants' mailboxes, chapters and screen-sharing markers in OneDrive or SharePoint together with the recording; transcripts in the organiser's Exchange mailbox and in OneDrive. According to the pricing page, all associated data is deleted when the subscription is cancelled. Specific default periods: not publicly documented on the pages retrieved.
Price
- differs by tool
- Fathom AI Notetaker
- 0 USDFree
- 16 USD/user/mo… (further prices in the details)Premium
- 15 USD/user/mo… (further prices in the details)Team
- 25 USD/user/mo… (further prices in the details)Business
- on requestEnterprise
- Microsoft Teams Premiumseveral tiersonly plan
- Fathom AI Notetaker
- Free
0 USD ('Free forever.')
- Premium
16 USD per user/month billed annually; 20 USD billed monthly (no indication whether net or gross)
- Team
15 USD per user/month billed annually; 19 USD billed monthly; at least 2 users (no indication whether net or gross)
- Business
25 USD per user/month billed annually; 34 USD billed monthly; at least 2 users (no indication whether net or gross)
- Enterprise
on request ('Talk to sales')
Microsoft Teams Premium- Teams Premium (add-on)
Germany: 8.70 EUR per user/month billed annually, excl. VAT; US: 10.00 USD per user/month, paid yearly; annual subscription with automatic renewal; one-month free trial (then automatic conversion into a 12-month subscription); a Teams licence and a Microsoft 365/Office 365 subscription are additionally required
- Free
- Fathom AI Notetakeryesall 5 plans
- Microsoft Teams Premiumyesonly plan
- Fathom AI Notetaker
- Free
yes (unlimited recordings and transcriptions, AI summaries, clips and search; bot or bot-free capture (beta, Mac); Ask Fathom and advanced summaries limited use only)
- Premium
yes (as Free plus advanced summaries, AI action items, Ask Fathom, custom meeting bot; plan 'FOR INDIVIDUALS')
- Team
yes (as Premium plus team-wide search, highlight playlists, comments, folders, keyword alerts; at least 2 users)
- Business
yes (as Team plus CRM field sync, Deal View, coaching metrics and AI scorecards, custom summary templates; at least 2 users)
- Enterprise
yes (as Business plus organisation-wide security controls, SSO and SCIM (Okta), custom data retention policies, custom contracts, HIPAA with signed BAA)
Microsoft Teams Premium- Teams Premium (add-on)
yes (intelligent recap with AI-generated notes and tasks, chapters, speaker and personal timeline markers; live translation of captions (40 languages) and transcripts; advanced meeting protection such as watermarking and end-to-end encryption)
- Free
Evidence
- Fathom AI Notetaker7 sources
- Microsoft Teams Premium7 sources
- Fathom AI Notetaker
- Fathom Pricing 2026 (Individuals/Teams, Monthly/Annually toggles)Pricing page, retrieved 18 Oct 2026
- Privacy Policy (Last Updated: August 16, 2026)Privacy notice, retrieved 18 Oct 2026
- Fathom Data Processing Agreement (Last Updated: May 5, 2026)DPA, retrieved 18 Oct 2026
- Fathom Terms of Service (Last Updated: March 4, 2026)Terms of service, retrieved 18 Oct 2026
- Fathom Trust Center (Overview)Trust Center, retrieved 18 Oct 2026
- Fathom Trust Center: FAQTrust Center, retrieved 18 Oct 2026
- Fathom Trust Center: Subprocessors (30 entries, rendered in browser)Sub-processor list, retrieved 18 Oct 2026
Microsoft Teams Premium- Microsoft Teams Premium (product and pricing page, DE and US versions)Pricing page, retrieved 18 Oct 2026
- Microsoft Teams Premium licensing (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Data, privacy, and security for intelligent recap in Teams Premium (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Location of data in Microsoft Teams (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- What is the EU Data Boundary? (Microsoft Learn)Documentation, retrieved 18 Oct 2026
- Microsoft Products and Services Data Protection Addendum (DPA), download page (May 2026 edition)DPA, retrieved 18 Oct 2026
- Microsoft Service Trust PortalTrust Center, retrieved 18 Oct 2026
not documentedmeans: not publicly documented, not verifiable in any provider source. It does not mean “no”.
No guarantee of accuracy, not legal advice. Each entry is valid as of the date shown. Open points are listed on the detail pages.
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