Asana AI vs. Microsoft 365 Copilot: data protection per plan

Asana AI (3 plans) and Microsoft 365 Copilot (7 plans) side by side: DPA, training on inputs, hosting and data retention per plan, based on the providers’ public documents. Without rating.

Last updated: 18 Oct 2026 (latest review date of the tools shown)

Choose another tool Two tools from the same category open their dedicated comparison page.

Tool 1Tool 2Tool 3 (optional)

At a glance

Each value is listed with the plans it applies to. Pick a tier to see only plans of that tier; if plans are chosen in the plan comparison below, the table shows exactly those.

Plan tier

All plans: each value is listed with the plans it applies to.

Overview: each value with the plans it applies to
Feature	Asana AI	Microsoft 365 Copilot
Provider based in	Asana, Inc., 633 Folsom Street, Suite 100, San Francisco, CA 94107-3600, USA	According to the Microsoft Privacy Statement
Plans recorded	3	7
Hosting	mixed: Personal, Starter / AdvancedEU option: Enterprise / Enterprise+	mixed: Microsoft Copilot, Copilot in Microsoft 365 Personal / Family, Microsoft 365 PremiumEU option: Microsoft 365 Copilot Business, Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium, Microsoft 365 Copilot
Training on inputs	opt-out available: all 3 plans	opt-out available: Microsoft Copilotno: Copilot in Microsoft 365 Personal / Family, Microsoft 365 Premium, Microsoft 365 Copilot Business
DPA	not documented: Personalyes: Starter / Advanced, Enterprise / Enterprise+	not documented: Microsoft Copilot, Copilot in Microsoft 365 Personal / Family, Microsoft 365 Premiumyes: Microsoft 365 Copilot Business, Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium, Microsoft 365 Copilot
As of	18 Oct 2026	18 Oct 2026

Plans compared

Plan vs. planAll plans

Asana AI planMicrosoft 365 Copilot plan

Plans of the same tier are preselected: the tier chosen in the tier switch, otherwise the tier of the plan you pick yourself. Plans you pick yourself stay. The address holds your selection and can be shared.

Comparison of Asana AI Starter / Advanced vs. Microsoft 365 Copilot Microsoft 365 Copilot Business, one plan each, without rating
Feature	Asana AIStarter / AdvancedTier: Team/Business · Asana, Inc. · As of 18 Oct 2026	Microsoft 365 CopilotMicrosoft 365 Copilot Business (Add-on)Tier: Team/Business · Microsoft · As of 18 Oct 2026

	yes	yes
Details: DPA available	yes (Data Processing Addendum, effective 2026-09-01, part of the subscription agreement of paying customers; with EU SCCs, UK Addendum and Swiss SCCs) Provider’s DPA	yes (according to q2, the DPA and Product Terms apply to Copilot use by organisations with Enterprise Data Protection; the comparison table on the Business pricing page lists the row "Enterprise Data Protection (EDP), management, compliance, and controls" for Copilot Business, q12) Provider’s DPA

differs by plan	opt-out available	no
Details: Training on inputs	Privacy policy (as of 08/2026): 'When features powered by Asana AI are enabled in your domain, we use metadata related to your domain's use of Asana to train machine learning models' (the models also take effect in other domains); admins can adjust AI settings. Third-party LLMs are contractually excluded from training on customer data; AI page: partners delete customer data after each request.	"Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) The retrieved documentation does not distinguish between Business and Enterprise; the Business pricing page names "Enterprise Data Protection (EDP)" for Copilot Business (q12).

differs by plan	mixed	EU option
Details: Data residency	Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan.	Same arrangement as Microsoft 365 Copilot (Premium licence); a plan-specific deviation is not documented in the retrieved pages. According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).

	list available	list available
Details: List published	Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan) Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich) Fireworks AI (cloud service provider, US; since 2026-08-31) LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU) Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US) Support: Intercom (AI chatbot), Salesforce Service Cloud (US) Provider’s list	Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3) OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8) SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9) Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required) Provider’s list

differs by plan	DPA	Prompts and responses are stored in…
Details: Data retention	DPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query.	Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).

	several tiers	several tiers
Details: Price	Starter 10.99 USD and Advanced 24.99 USD per user per month with annual billing (13.49 USD and 30.49 USD respectively, monthly), with no user cap. AI surcharge: additional AI requests 0.50 USD per request (prepaid packs) or 0.60 USD (pay-as-you-go, billed monthly). AI Studio Plus (annual subscription with 100,000 credits per month) and AI Studio Pro (20 million credits per year) chargeable, amounts stated neither on the pricing page nor in the help centre (pricing page, net/gross not stated)	Add-on: USD 18 per user/month with annual payment (promotional price, "Originally starting from $21.00 now starting from $18.00"), USD 25.20 monthly; qualifying plan required. Bundled: Business Standard with Copilot USD 23.50 (annual) / USD 28.20 (monthly); Business Premium with Copilot USD 32.00 / USD 38.40 (q12). Germany (q29, as of 2026-10-18, "prices plus VAT" (translated)): add-on Microsoft 365 Copilot Business EUR 15.60 per user/month with annual billing ("Originally starting from 18,20 € now starting from 15,60 €"), EUR 21.84 with a monthly subscription; bundles with Business Standard or Business Premium EUR 20.36 or EUR 27.73 (annual) and EUR 24.43 or EUR 33.28 (monthly). The page offers the filters "plans with Teams" and "plans without Teams" (translated labels); which filter the bundle prices in the page text belong to cannot be determined from the retrieved text
	yes	yes
Details: AI features included	yes (AI Teammates and Asana Dash: 5 requests per user per month, up to 50 requests per account; AI Studio Basic with rate limits: Starter 50K, Advanced 75K credits per billing account per month; AI Studio Plus/Pro chargeable; pricing page)	yes (Copilot add-on for qualifying Business plans)

	9 sources	13 sources
Details: Sources with retrieval date	PricingPricing page, retrieved 18 Oct 2026 Asana AIProvider product page, retrieved 18 Oct 2026 Asana Product-Specific Terms (Effective 2026-10-05)Terms and conditions, retrieved 18 Oct 2026 Privacy Statement (Effective 2026-09-01)Privacy notice, retrieved 18 Oct 2026 Subprocessors (Last updated 2026-09-11)Sub-processor list, retrieved 18 Oct 2026 Data Processing Addendum (Effective 2026-09-01)DPA, retrieved 18 Oct 2026 Asana User Terms of Service (Effective 2024-01-01)Terms and conditions, retrieved 14 Oct 2026 Data Residency for Asana (help centre)Documentation, retrieved 18 Oct 2026 AI Studio add-on and pricing (help centre)Documentation, retrieved 18 Oct 2026 All details on the tool page	Data, Privacy, and Security for Microsoft Copilot (Microsoft Learn)Docs, retrieved 18 Oct 2026 Enterprise data protection in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 18 Oct 2026 Anthropic models in Microsoft Online Services (Microsoft Learn, as of 2026-09-18)Docs, retrieved 18 Oct 2026 Flex routing (EU and EFTA) (Microsoft Learn)Docs, retrieved 18 Oct 2026 Copilot in Microsoft 365 apps with Anthropic models (Microsoft Learn)Docs, retrieved 14 Oct 2026 Microsoft Copilot overview (licence tiers, EUDB, EDP; Microsoft Learn)Docs, retrieved 18 Oct 2026 OpenAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026 SpaceXAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026 Data, privacy, and security for web search in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 14 Oct 2026 Microsoft Copilot Plans and Pricing (Microsoft)Pricing page, retrieved 18 Oct 2026 Microsoft Products and Services Data Protection Addendum (DPA), version of 2026-05-22 (Word download, evaluated)DPA, retrieved 18 Oct 2026 Learn about retention for Copilot and AI apps (Microsoft Learn, as of 2026-06-25)Documentation, retrieved 18 Oct 2026 Microsoft Copilot pricing for small and medium-sized businesses (Germany)Pricing page, retrieved 18 Oct 2026 All details on the tool page

Contract / DPA

: Asana AI Starter / Advancedyes; Microsoft 365 Copilot Microsoft 365 Copilot Businessyes; Asana AI Starter / Advanced
yes (Data Processing Addendum, effective 2026-09-01, part of the subscription agreement of paying customers; with EU SCCs, UK Addendum and Swiss SCCs)
Provider’s DPA
Microsoft 365 Copilot Microsoft 365 Copilot Business
yes (according to q2, the DPA and Product Terms apply to Copilot use by organisations with Enterprise Data Protection; the comparison table on the Business pricing page lists the row "Enterprise Data Protection (EDP), management, compliance, and controls" for Copilot Business, q12)
Provider’s DPA

Training

differs by plan: Asana AI Starter / Advancedopt-out available; Microsoft 365 Copilot Microsoft 365 Copilot Businessno; Asana AI Starter / Advanced
Privacy policy (as of 08/2026): 'When features powered by Asana AI are enabled in your domain, we use metadata related to your domain's use of Asana to train machine learning models' (the models also take effect in other domains); admins can adjust AI settings. Third-party LLMs are contractually excluded from training on customer data; AI page: partners delete customer data after each request.
Microsoft 365 Copilot Microsoft 365 Copilot Business
"Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) The retrieved documentation does not distinguish between Business and Enterprise; the Business pricing page names "Enterprise Data Protection (EDP)" for Copilot Business (q12).

Hosting

differs by plan: Asana AI Starter / Advancedmixed; Microsoft 365 Copilot Microsoft 365 Copilot BusinessEU option; Asana AI Starter / Advanced
Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan.
Microsoft 365 Copilot Microsoft 365 Copilot Business
Same arrangement as Microsoft 365 Copilot (Premium licence); a plan-specific deviation is not documented in the retrieved pages. According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).

Sub-processors

: Asana AI Starter / Advancedlist available; Microsoft 365 Copilot Microsoft 365 Copilot Businesslist available; Asana AI Starter / Advanced
Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan)
Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich)
Fireworks AI (cloud service provider, US; since 2026-08-31)
LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU)
Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US)
Support: Intercom (AI chatbot), Salesforce Service Cloud (US)
Provider’s list
Microsoft 365 Copilot Microsoft 365 Copilot Business
Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3)
OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8)
SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9)
Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required)
Provider’s list

Retention

differs by plan: Asana AI Starter / AdvancedDPA; Microsoft 365 Copilot Microsoft 365 Copilot BusinessPrompts and responses are stored in…; Asana AI Starter / AdvancedDPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query.
Microsoft 365 Copilot Microsoft 365 Copilot BusinessPrompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).

Price

: Asana AI Starter / Advancedseveral tiers; Microsoft 365 Copilot Microsoft 365 Copilot Businessseveral tiers; Asana AI Starter / Advanced
Starter 10.99 USD and Advanced 24.99 USD per user per month with annual billing (13.49 USD and 30.49 USD respectively, monthly), with no user cap. AI surcharge: additional AI requests 0.50 USD per request (prepaid packs) or 0.60 USD (pay-as-you-go, billed monthly). AI Studio Plus (annual subscription with 100,000 credits per month) and AI Studio Pro (20 million credits per year) chargeable, amounts stated neither on the pricing page nor in the help centre (pricing page, net/gross not stated)
Microsoft 365 Copilot Microsoft 365 Copilot Business
Add-on: USD 18 per user/month with annual payment (promotional price, "Originally starting from $21.00 now starting from $18.00"), USD 25.20 monthly; qualifying plan required. Bundled: Business Standard with Copilot USD 23.50 (annual) / USD 28.20 (monthly); Business Premium with Copilot USD 32.00 / USD 38.40 (q12). Germany (q29, as of 2026-10-18, "prices plus VAT" (translated)): add-on Microsoft 365 Copilot Business EUR 15.60 per user/month with annual billing ("Originally starting from 18,20 € now starting from 15,60 €"), EUR 21.84 with a monthly subscription; bundles with Business Standard or Business Premium EUR 20.36 or EUR 27.73 (annual) and EUR 24.43 or EUR 33.28 (monthly). The page offers the filters "plans with Teams" and "plans without Teams" (translated labels); which filter the bundle prices in the page text belong to cannot be determined from the retrieved text
: Asana AI Starter / Advancedyes; Microsoft 365 Copilot Microsoft 365 Copilot Businessyes; Asana AI Starter / Advanced
yes (AI Teammates and Asana Dash: 5 requests per user per month, up to 50 requests per account; AI Studio Basic with rate limits: Starter 50K, Advanced 75K credits per billing account per month; AI Studio Plus/Pro chargeable; pricing page)
Microsoft 365 Copilot Microsoft 365 Copilot Business
yes (Copilot add-on for qualifying Business plans)

Evidence

: Asana AI Starter / Advanced9 sources; Microsoft 365 Copilot Microsoft 365 Copilot Business13 sources; Asana AI Starter / Advanced
PricingPricing page, retrieved 18 Oct 2026
Asana AIProvider product page, retrieved 18 Oct 2026
Asana Product-Specific Terms (Effective 2026-10-05)Terms and conditions, retrieved 18 Oct 2026
Privacy Statement (Effective 2026-09-01)Privacy notice, retrieved 18 Oct 2026
Subprocessors (Last updated 2026-09-11)Sub-processor list, retrieved 18 Oct 2026
Data Processing Addendum (Effective 2026-09-01)DPA, retrieved 18 Oct 2026
Asana User Terms of Service (Effective 2024-01-01)Terms and conditions, retrieved 14 Oct 2026
Data Residency for Asana (help centre)Documentation, retrieved 18 Oct 2026
AI Studio add-on and pricing (help centre)Documentation, retrieved 18 Oct 2026
All details on the tool page
Microsoft 365 Copilot Microsoft 365 Copilot Business
Data, Privacy, and Security for Microsoft Copilot (Microsoft Learn)Docs, retrieved 18 Oct 2026
Enterprise data protection in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 18 Oct 2026
Anthropic models in Microsoft Online Services (Microsoft Learn, as of 2026-09-18)Docs, retrieved 18 Oct 2026
Flex routing (EU and EFTA) (Microsoft Learn)Docs, retrieved 18 Oct 2026
Copilot in Microsoft 365 apps with Anthropic models (Microsoft Learn)Docs, retrieved 14 Oct 2026
Microsoft Copilot overview (licence tiers, EUDB, EDP; Microsoft Learn)Docs, retrieved 18 Oct 2026
OpenAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026
SpaceXAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026
Data, privacy, and security for web search in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 14 Oct 2026
Microsoft Copilot Plans and Pricing (Microsoft)Pricing page, retrieved 18 Oct 2026
Microsoft Products and Services Data Protection Addendum (DPA), version of 2026-05-22 (Word download, evaluated)DPA, retrieved 18 Oct 2026
Learn about retention for Copilot and AI apps (Microsoft Learn, as of 2026-06-25)Documentation, retrieved 18 Oct 2026
Microsoft Copilot pricing for small and medium-sized businesses (Germany)Pricing page, retrieved 18 Oct 2026
All details on the tool page

Comparison of Asana AI vs. Microsoft 365 Copilot by feature, without rating
Feature	Asana AIAsana, Inc. · 3 plans · As of 18 Oct 2026	Microsoft 365 CopilotMicrosoft · 7 plans · As of 18 Oct 2026

	not publicly documentedPersonal yesStarter / Advanced, Enterprise / Enterprise+	not publicly documentedMicrosoft Copilot (consumer, free, personal Microsoft account), Copilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer) yesMicrosoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
Details: DPA available	Personal not publicly documented (according to its text, the DPA is part of the „applicable subscription agreement“; according to the User Terms, Personal users are „Free Users“ without a Customer Agreement) Starter / Advanced yes (Data Processing Addendum, effective 2026-09-01, part of the subscription agreement of paying customers; with EU SCCs, UK Addendum and Swiss SCCs) Provider’s DPA Enterprise / Enterprise+ yes (Data Processing Addendum, effective 2026-09-01) Provider’s DPA	Microsoft Copilot (consumer, free, personal Microsoft account) not publicly documented (consumer pages refer to the Microsoft privacy statement; no DPA named, q14/q15) Copilot in Microsoft 365 Personal / Family (consumer) not publicly documented (consumer subscription; no DPA named in q14/q15) Microsoft 365 Premium (consumer) not publicly documented Microsoft 365 Copilot Business (Add-on) yes (according to q2, the DPA and Product Terms apply to Copilot use by organisations with Enterprise Data Protection; the comparison table on the Business pricing page lists the row "Enterprise Data Protection (EDP), management, compliance, and controls" for Copilot Business, q12) Provider’s DPA Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) yes (Enterprise Data Protection: DPA and Product Terms, Microsoft as processor, q2) Provider’s DPA Microsoft 365 Copilot (premium licence, organisations, add-on) yes (Microsoft Products and Services DPA and Product Terms; Microsoft as processor, q2) Provider’s DPA Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) yes (Enterprise Data Protection: DPA and Product Terms, Microsoft as processor, q2) Provider’s DPA

differs by tool	opt-out availableall 3 plans	opt-out availableMicrosoft Copilot (consumer, free, personal Microsoft account) noCopilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer), Microsoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
Details: Training on inputs	Personal Privacy policy (as of 08/2026): metadata training of its own ML models, „When features powered by Asana AI are enabled in your domain“; according to the pricing page, Asana AI features are not included in Personal. Free User Content: licence to Asana „as permitted by Asana’s Privacy Statement“ (User Terms 8.2). Starter / Advanced Privacy policy (as of 08/2026): 'When features powered by Asana AI are enabled in your domain, we use metadata related to your domain's use of Asana to train machine learning models' (the models also take effect in other domains); admins can adjust AI settings. Third-party LLMs are contractually excluded from training on customer data; AI page: partners delete customer data after each request. Enterprise / Enterprise+ as for Personal to Advanced (privacy policy): metadata training of its own ML models, admin setting; third-party LLMs contractually excluded from training.	Microsoft Copilot (consumer, free, personal Microsoft account) "Except for certain categories of users or users who have opted out, Microsoft uses data from Bing, MSN, Copilot, and interactions with ads on Microsoft for AI training." Opt-out under Privacy > "Training on conversation activity" (q14, q15). Excluded, among others: users not signed in, under-18s, users in Brazil, China (excluding Hong Kong), Israel, Nigeria, South Korea, Vietnam (q14). Note: according to their own header text, q14 and q15 apply only to the older version of the Copilot app ("An updated version of the Microsoft Copilot app for web, desktop, and mobile devices is available as of August 18, 2026."). For the new version (article "your activity history", q27): "Prompts, responses, and your file contents when using the Microsoft Copilot app aren't used to train foundation models." According to q27, optional feedback is not used to train the foundation models. Copilot in Microsoft 365 Personal / Family (consumer) "We do not train Copilot on data from the following types of users: ... Users of Copilot within Microsoft 365 apps with Personal or Family subscriptions." (q14) Article on Copilot in Microsoft 365 apps for home users (Personal, Family, Premium, Pro): "Prompts, responses, and your file contents when using Copilot in Microsoft 365 apps aren't used to train foundation models." (q22) Microsoft 365 Premium (consumer) According to its header text, q22 applies "when you're using Copilot in Microsoft 365 apps for home, such as with a Microsoft 365 Personal, Family, Premium, or Pro plan": "Prompts, responses, and your file contents when using Copilot in Microsoft 365 apps aren't used to train foundation models." According to q22, optional feedback is used to improve Copilot, not to train the foundation models. Microsoft 365 Copilot Business (Add-on) "Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) The retrieved documentation does not distinguish between Business and Enterprise; the Business pricing page names "Enterprise Data Protection (EDP)" for Copilot Business (q12). Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) "Prompts and responses aren't used to train the underlying foundation models." (q16). Consumer page: users with an organisational Entra account are excluded from training (q14). Microsoft 365 Copilot (premium licence, organisations, add-on) "Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) User feedback (optional) is not used to train the foundation LLMs (q1). Web search queries (Bing): "aren't used to train generative AI foundation models" (q10). Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) "Prompts and responses aren't used to train the underlying foundation models." (q16). Consumer page: users with an organisational Entra account are excluded from training (q14).

	mixedPersonal, Starter / Advanced EU optionEnterprise / Enterprise+	mixedMicrosoft Copilot (consumer, free, personal Microsoft account), Copilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer) EU optionMicrosoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
Details: Data residency	Personal Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan. Starter / Advanced Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan. Enterprise / Enterprise+ Help centre 'Data Residency for Asana': data residency as an add-on for Enterprise, included in Enterprise+; regions Frankfurt (backup Dublin), Virginia (default), Tokyo, Sydney; customer data (teams, projects, tasks, exports, attachments) and profile data are stored in the chosen location, while authentication data and usage data, among others, are stored outside it. AI: 'customers who have chosen the European Union for their Data Residency settings will have their data processed on servers located in the EU'; AI features are disabled if the LLM is not available in the EU; for other regions, AI processing in the US. In addition, Enterprise Key Management as an add-on (Product-Specific Terms).	Microsoft Copilot (consumer, free, personal Microsoft account) Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented. Copilot in Microsoft 365 Personal / Family (consumer) Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented. Microsoft 365 Premium (consumer) Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented. Microsoft 365 Copilot Business (Add-on) Same arrangement as Microsoft 365 Copilot (Premium licence); a plan-specific deviation is not documented in the retrieved pages. According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4). Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4). Microsoft 365 Copilot (premium licence, organisations, add-on) According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4). Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).

	list availableall 3 plans	list availableall 7 plans
Details: List published	Personal Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan) Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich) Fireworks AI (cloud service provider, US; since 2026-08-31) LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU) Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US) Support: Intercom (AI chatbot), Salesforce Service Cloud (US) Provider’s list Starter / Advanced Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan) Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich) Fireworks AI (cloud service provider, US; since 2026-08-31) LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU) Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US) Support: Intercom (AI chatbot), Salesforce Service Cloud (US) Provider’s list Enterprise / Enterprise+ Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan) Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich) Fireworks AI (cloud service provider, US; since 2026-08-31) LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU) Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US) Support: Intercom (AI chatbot), Salesforce Service Cloud (US) Provider’s list	Microsoft Copilot (consumer, free, personal Microsoft account) not publicly documented (consumer pages do not name any sub-processors) Copilot in Microsoft 365 Personal / Family (consumer) not publicly documented Microsoft 365 Premium (consumer) not publicly documented Microsoft 365 Copilot Business (Add-on) Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3) OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8) SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9) Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required) Provider’s list Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3) OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8) SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9) Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required) Provider’s list Microsoft 365 Copilot (premium licence, organisations, add-on) Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3) OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8) SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9) Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required) Provider’s list Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3) OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8) SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9) Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required) Provider’s list

differs by tool	DPAPersonal, Starter / Advanced as aboveEnterprise / Enterprise+	Conversation activity stored for 18…Microsoft Copilot (consumer, free, personal Microsoft account) Conversation activity 18 months by defaultCopilot in Microsoft 365 Personal / Family (consumer) not publicly documentedMicrosoft 365 Premium (consumer) Prompts and responses are stored in…Microsoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
Details: Data retention	PersonalDPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query. Starter / AdvancedDPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query. Enterprise / Enterprise+as above	Microsoft Copilot (consumer, free, personal Microsoft account)Conversation activity stored for 18 months by default, deletion individually or entirely possible at any time; uploaded files up to 18 months (q14, q15). Copilot in Microsoft 365 Personal / Family (consumer)Conversation activity 18 months by default (Copilot consumer FAQ, q14); q14 does not expressly state whether this applies identically to Copilot in M365 apps under a subscription. Microsoft 365 Premium (consumer)not publicly documented Microsoft 365 Copilot Business (Add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days). Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days). Microsoft 365 Copilot (premium licence, organisations, add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days). Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).

differs by tool	0 USDPersonal several tiersStarter / Advanced customEnterprise / Enterprise+	0Microsoft Copilot (consumer, free, personal Microsoft account) several tiersCopilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Copilot Business (Add-on) 19.99 USD/mo… (further prices in the details)Microsoft 365 Premium (consumer) no additional cost with eligible…Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) 30 USD/user/mo… (further prices in the details)Microsoft 365 Copilot (premium licence, organisations, add-on)
Details: Price	Personal 0 USD („Free forever“), up to 2 users (pricing page) Starter / Advanced Starter 10.99 USD and Advanced 24.99 USD per user per month with annual billing (13.49 USD and 30.49 USD respectively, monthly), with no user cap. AI surcharge: additional AI requests 0.50 USD per request (prepaid packs) or 0.60 USD (pay-as-you-go, billed monthly). AI Studio Plus (annual subscription with 100,000 credits per month) and AI Studio Pro (20 million credits per year) chargeable, amounts stated neither on the pricing page nor in the help centre (pricing page, net/gross not stated) Enterprise / Enterprise+ Custom (pricing page: contact sales); data residency for Enterprise as a paid add-on, included in Enterprise+ (price not stated, set-up via sales).	Microsoft Copilot (consumer, free, personal Microsoft account) 0 (free use; consumer pricing page not retrieved) Copilot in Microsoft 365 Personal / Family (consumer) Microsoft 365 Personal: USD 9.99/month or USD 99.99/year; Microsoft 365 Family: USD 12.99/month or USD 129.99/year (US comparison page, q20). Germany (q28, as of 2026-10-18): Microsoft 365 Single EUR 10.00/month or EUR 99.00/year, Microsoft 365 Family EUR 13.00/month or EUR 129.00/year; no indication whether VAT is included. Microsoft 365 Premium (consumer) USD 19.99/month or USD 199.99/year (US comparison page, q20). Germany (q28, as of 2026-10-18): EUR 22.00/month or EUR 219.00/year; no indication whether VAT is included. Microsoft 365 Copilot Business (Add-on) Add-on: USD 18 per user/month with annual payment (promotional price, "Originally starting from $21.00 now starting from $18.00"), USD 25.20 monthly; qualifying plan required. Bundled: Business Standard with Copilot USD 23.50 (annual) / USD 28.20 (monthly); Business Premium with Copilot USD 32.00 / USD 38.40 (q12). Germany (q29, as of 2026-10-18, "prices plus VAT" (translated)): add-on Microsoft 365 Copilot Business EUR 15.60 per user/month with annual billing ("Originally starting from 18,20 € now starting from 15,60 €"), EUR 21.84 with a monthly subscription; bundles with Business Standard or Business Premium EUR 20.36 or EUR 27.73 (annual) and EUR 24.43 or EUR 33.28 (monthly). The page offers the filters "plans with Teams" and "plans without Teams" (translated labels); which filter the bundle prices in the page text belong to cannot be determined from the retrieved text Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) no additional cost with eligible Microsoft 365 plans ("Microsoft Copilot Chat is available at no additional cost for all Microsoft Entra account users with an eligible Microsoft 365 subscription.", q13); eligible plans include Microsoft 365 Business Premium, Business Standard and Business Basic (q24). Cost of the base plan not recorded. Microsoft 365 Copilot (premium licence, organisations, add-on) USD 30 per user/month with annual payment, USD 31.50 with monthly payment; qualifying Microsoft 365 plan required separately (q13). Germany (q30, as of 2026-10-18): EUR 26.00 per user/month with annual billing or EUR 27.30 with monthly payment (annual subscription), "prices plus VAT" (translated) Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) no additional cost with eligible Microsoft 365 plans ("Microsoft Copilot Chat is available at no additional cost for all Microsoft Entra account users with an eligible Microsoft 365 subscription.", q13); eligible plans include Microsoft 365 E7, E5, E3, F3, F1, G5, G3, A5, A3, A1 as well as Office 365 E5, E3, E1 Plus, E1, F3, G and A plans (q24). Cost of the base plan not recorded.
differs by tool	noPersonal yesStarter / Advanced, Enterprise / Enterprise+	yesall 7 plans
Details: AI features included	Personal no (pricing page: Personal card without „Asana AI included“; according to the FAQ, AI Studio only in Starter, Advanced, Enterprise and Enterprise+) Starter / Advanced yes (AI Teammates and Asana Dash: 5 requests per user per month, up to 50 requests per account; AI Studio Basic with rate limits: Starter 50K, Advanced 75K credits per billing account per month; AI Studio Plus/Pro chargeable; pricing page) Enterprise / Enterprise+ yes (as above; higher allowances per account according to the pricing page)	Microsoft Copilot (consumer, free, personal Microsoft account) yes Copilot in Microsoft 365 Personal / Family (consumer) yes (Copilot in Microsoft 365 apps for subscribers) Microsoft 365 Premium (consumer) yes (according to the comparison page, Premium includes "Everything in Microsoft 365 Family, plus" further Copilot features, q20; q22 names Premium as a plan "for home" with Copilot in Microsoft 365 apps) Microsoft 365 Copilot Business (Add-on) yes (Copilot add-on for qualifying Business plans) Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on) yes (chat with web data; work data only via upload/selection; basic features in Word/Excel/PowerPoint/OneNote without Priority Access, q6) Microsoft 365 Copilot (premium licence, organisations, add-on) yes (chat with web and work data via Microsoft Graph and Work IQ, Copilot in Word/Excel/PowerPoint/Outlook/Teams, Priority Access, agents) Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on) yes (chat with web data; work data only via upload/selection; basic features in Word/Excel/PowerPoint/OneNote without Priority Access, q6)

	9 sources	27 sources
Details: Sources with retrieval date	PricingPricing page, retrieved 18 Oct 2026 Asana AIProvider product page, retrieved 18 Oct 2026 Asana Product-Specific Terms (Effective 2026-10-05)Terms and conditions, retrieved 18 Oct 2026 Privacy Statement (Effective 2026-09-01)Privacy notice, retrieved 18 Oct 2026 Subprocessors (Last updated 2026-09-11)Sub-processor list, retrieved 18 Oct 2026 Data Processing Addendum (Effective 2026-09-01)DPA, retrieved 18 Oct 2026 Asana User Terms of Service (Effective 2024-01-01)Terms and conditions, retrieved 14 Oct 2026 Data Residency for Asana (help centre)Documentation, retrieved 18 Oct 2026 AI Studio add-on and pricing (help centre)Documentation, retrieved 18 Oct 2026 All details on the tool page	Data, Privacy, and Security for Microsoft Copilot (Microsoft Learn)Docs, retrieved 18 Oct 2026 Enterprise data protection in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 18 Oct 2026 Anthropic models in Microsoft Online Services (Microsoft Learn, as of 2026-09-18)Docs, retrieved 18 Oct 2026 Flex routing (EU and EFTA) (Microsoft Learn)Docs, retrieved 18 Oct 2026 Copilot in Microsoft 365 apps with Anthropic models (Microsoft Learn)Docs, retrieved 14 Oct 2026 Microsoft Copilot overview (licence tiers, EUDB, EDP; Microsoft Learn)Docs, retrieved 18 Oct 2026 Allow external language models for generative responses (Power Platform, Microsoft Learn, as of 2026-10-12)Docs, retrieved 14 Oct 2026 OpenAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026 SpaceXAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026 Data, privacy, and security for web search in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 14 Oct 2026 What is the EU Data Boundary? (Microsoft Learn)Docs, retrieved 14 Oct 2026 Microsoft Copilot Plans and Pricing (Microsoft)Pricing page, retrieved 18 Oct 2026 Microsoft 365 Copilot for Enterprise (Microsoft)Pricing page, retrieved 14 Oct 2026 Privacy FAQ for Microsoft Copilot (Microsoft Support, consumer)Docs, retrieved 14 Oct 2026 Microsoft Copilot privacy controls (Microsoft Support, consumer)Docs, retrieved 14 Oct 2026 Privacy and protections (Microsoft Copilot Chat, Microsoft Learn)Docs, retrieved 14 Oct 2026 Microsoft Products and Services Data Protection Addendum (DPA), version of 2026-05-22 (Word download, evaluated)DPA, retrieved 18 Oct 2026 Microsoft Privacy Statement (Last Updated: September 2026)Privacy notice, retrieved 18 Oct 2026 Compare all Microsoft 365 plans (consumer, US)Pricing page, retrieved 14 Oct 2026 Copilot in Microsoft 365 apps for home: your data and privacy (Microsoft Support)Privacy notice, retrieved 14 Oct 2026 Microsoft Copilot for individuals: your data, privacy, and responsible AI (Microsoft Support)Privacy notice, retrieved 18 Oct 2026 Manage Microsoft Copilot Chat (section Eligibility, as of 2026-10-12)Documentation, retrieved 14 Oct 2026 Learn about retention for Copilot and AI apps (Microsoft Learn, as of 2026-06-25)Documentation, retrieved 18 Oct 2026 Microsoft Copilot for individuals: your activity history (Microsoft Support, new app version)Privacy notice, retrieved 18 Oct 2026 Compare Microsoft 365 plans (consumer, Germany)Pricing page, retrieved 18 Oct 2026 Microsoft Copilot pricing for small and medium-sized businesses (Germany)Pricing page, retrieved 18 Oct 2026 Microsoft 365 Copilot for enterprises (Germany)Pricing page, retrieved 18 Oct 2026 All details on the tool page

Contract / DPA

: Asana AI
not publicly documentedPersonal
yesStarter / Advanced, Enterprise / Enterprise+; Microsoft 365 Copilot
not publicly documentedMicrosoft Copilot (consumer, free, personal Microsoft account), Copilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer)
yesMicrosoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on); Asana AI
Personal
not publicly documented (according to its text, the DPA is part of the „applicable subscription agreement“; according to the User Terms, Personal users are „Free Users“ without a Customer Agreement)
Starter / Advanced
yes (Data Processing Addendum, effective 2026-09-01, part of the subscription agreement of paying customers; with EU SCCs, UK Addendum and Swiss SCCs)
Provider’s DPA
Enterprise / Enterprise+
yes (Data Processing Addendum, effective 2026-09-01)
Provider’s DPA
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
not publicly documented (consumer pages refer to the Microsoft privacy statement; no DPA named, q14/q15)
Copilot in Microsoft 365 Personal / Family (consumer)
not publicly documented (consumer subscription; no DPA named in q14/q15)
Microsoft 365 Premium (consumer)
not publicly documented
Microsoft 365 Copilot Business (Add-on)
yes (according to q2, the DPA and Product Terms apply to Copilot use by organisations with Enterprise Data Protection; the comparison table on the Business pricing page lists the row "Enterprise Data Protection (EDP), management, compliance, and controls" for Copilot Business, q12)
Provider’s DPA
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
yes (Enterprise Data Protection: DPA and Product Terms, Microsoft as processor, q2)
Provider’s DPA
Microsoft 365 Copilot (premium licence, organisations, add-on)
yes (Microsoft Products and Services DPA and Product Terms; Microsoft as processor, q2)
Provider’s DPA
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
yes (Enterprise Data Protection: DPA and Product Terms, Microsoft as processor, q2)
Provider’s DPA

Training

differs by tool: Asana AIopt-out availableall 3 plans; Microsoft 365 Copilot
opt-out availableMicrosoft Copilot (consumer, free, personal Microsoft account)
noCopilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer), Microsoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on); Asana AI
Personal
Privacy policy (as of 08/2026): metadata training of its own ML models, „When features powered by Asana AI are enabled in your domain“; according to the pricing page, Asana AI features are not included in Personal. Free User Content: licence to Asana „as permitted by Asana’s Privacy Statement“ (User Terms 8.2).
Starter / Advanced
Privacy policy (as of 08/2026): 'When features powered by Asana AI are enabled in your domain, we use metadata related to your domain's use of Asana to train machine learning models' (the models also take effect in other domains); admins can adjust AI settings. Third-party LLMs are contractually excluded from training on customer data; AI page: partners delete customer data after each request.
Enterprise / Enterprise+
as for Personal to Advanced (privacy policy): metadata training of its own ML models, admin setting; third-party LLMs contractually excluded from training.
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
"Except for certain categories of users or users who have opted out, Microsoft uses data from Bing, MSN, Copilot, and interactions with ads on Microsoft for AI training." Opt-out under Privacy > "Training on conversation activity" (q14, q15). Excluded, among others: users not signed in, under-18s, users in Brazil, China (excluding Hong Kong), Israel, Nigeria, South Korea, Vietnam (q14). Note: according to their own header text, q14 and q15 apply only to the older version of the Copilot app ("An updated version of the Microsoft Copilot app for web, desktop, and mobile devices is available as of August 18, 2026."). For the new version (article "your activity history", q27): "Prompts, responses, and your file contents when using the Microsoft Copilot app aren't used to train foundation models." According to q27, optional feedback is not used to train the foundation models.
Copilot in Microsoft 365 Personal / Family (consumer)
"We do not train Copilot on data from the following types of users: ... Users of Copilot within Microsoft 365 apps with Personal or Family subscriptions." (q14) Article on Copilot in Microsoft 365 apps for home users (Personal, Family, Premium, Pro): "Prompts, responses, and your file contents when using Copilot in Microsoft 365 apps aren't used to train foundation models." (q22)
Microsoft 365 Premium (consumer)
According to its header text, q22 applies "when you're using Copilot in Microsoft 365 apps for home, such as with a Microsoft 365 Personal, Family, Premium, or Pro plan": "Prompts, responses, and your file contents when using Copilot in Microsoft 365 apps aren't used to train foundation models." According to q22, optional feedback is used to improve Copilot, not to train the foundation models.
Microsoft 365 Copilot Business (Add-on)
"Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) The retrieved documentation does not distinguish between Business and Enterprise; the Business pricing page names "Enterprise Data Protection (EDP)" for Copilot Business (q12).
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
"Prompts and responses aren't used to train the underlying foundation models." (q16). Consumer page: users with an organisational Entra account are excluded from training (q14).
Microsoft 365 Copilot (premium licence, organisations, add-on)
"Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot." (q1) User feedback (optional) is not used to train the foundation LLMs (q1). Web search queries (Bing): "aren't used to train generative AI foundation models" (q10).
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
"Prompts and responses aren't used to train the underlying foundation models." (q16). Consumer page: users with an organisational Entra account are excluded from training (q14).

Hosting

: Asana AI
mixedPersonal, Starter / Advanced
EU optionEnterprise / Enterprise+; Microsoft 365 Copilot
mixedMicrosoft Copilot (consumer, free, personal Microsoft account), Copilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Premium (consumer)
EU optionMicrosoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on); Asana AI
Personal
Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan.
Starter / Advanced
Pricing page (comparison table): data residency only as an add-on (Enterprise) or included (Enterprise+), not offered for this plan. Product-Specific Terms: without a data residency SKU, hosting in an AWS data centre in the US (migration from there only with the SKU). Sub-processor list (as of 2026-09-11): AWS data centres in the US, Germany, Ireland, Australia, Japan.
Enterprise / Enterprise+
Help centre 'Data Residency for Asana': data residency as an add-on for Enterprise, included in Enterprise+; regions Frankfurt (backup Dublin), Virginia (default), Tokyo, Sydney; customer data (teams, projects, tasks, exports, attachments) and profile data are stored in the chosen location, while authentication data and usage data, among others, are stored outside it. AI: 'customers who have chosen the European Union for their Data Residency settings will have their data processed on servers located in the EU'; AI features are disabled if the LLM is not available in the EU; for other regions, AI processing in the US. In addition, Enterprise Key Management as an add-on (Product-Specific Terms).
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented.
Copilot in Microsoft 365 Personal / Family (consumer)
Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented.
Microsoft 365 Premium (consumer)
Microsoft Privacy Statement (September 2026, q19), section Storage and processing of personal data: "Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other jurisdiction where Microsoft or its affiliates, subsidiaries, or service providers operate facilities." Major data centres in, among others, Austria, Finland, France, Germany, Ireland, Luxembourg, the Netherlands, the UK, the USA; "Typically, the primary storage location is in your region or in the United States". Copilot-specific location statement: not documented.
Microsoft 365 Copilot Business (Add-on)
Same arrangement as Microsoft 365 Copilot (Premium licence); a plan-specific deviation is not documented in the retrieved pages. According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).
Microsoft 365 Copilot (premium licence, organisations, add-on)
According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
According to q1/q6: calls to the LLM go to the nearest data centres in the region but may go to other regions at times of high utilisation; additional safeguards apply to EU users, "EU traffic stays within the EU Data Boundary". Exceptions according to the sources: (a) web search queries are excluded from the EU Data Boundary and the DPA (q2, q10); (b) Anthropic models are excluded from the EU Data Boundary (q2, q3); (c) Flex Routing: customers in the EU/EFTA can allow LLM inference outside the EU Data Boundary at peak load (USA, Canada or Australia); data at rest remains in the EUDB except for limited pseudonymised data; on by default for eligible tenants created after 2026-03-25, review of the setting recommended for older tenants (q4); (d) Copilot in Word/Excel/PowerPoint with Anthropic models: processing outside the EUDB (q5). Customers with Multi-Geo are not within the EUDB scope for Microsoft 365 (q4).

Sub-processors

: Asana AIlist availableall 3 plans; Microsoft 365 Copilotlist availableall 7 plans; Asana AI
Personal
Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan)
Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich)
Fireworks AI (cloud service provider, US; since 2026-08-31)
LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU)
Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US)
Support: Intercom (AI chatbot), Salesforce Service Cloud (US)
Provider’s list
Starter / Advanced
Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan)
Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich)
Fireworks AI (cloud service provider, US; since 2026-08-31)
LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU)
Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US)
Support: Intercom (AI chatbot), Salesforce Service Cloud (US)
Provider’s list
Enterprise / Enterprise+
Amazon Web Services (cloud; US, Germany, Ireland, Australia, Japan)
Google Cloud (cloud; US, Belgium, Frankfurt, London, Madrid, Milan, Zurich)
Fireworks AI (cloud service provider, US; since 2026-08-31)
LLM providers: Anthropic (US), OpenAI OpCo (US and Norway), Google Gemini Enterprise Agent Platform (US, Belgium, Frankfurt, London, Madrid, Milan, Zurich), AWS Bedrock (US, EU)
Analytics/data warehouse: Amplitude, Databricks, Segment, Tableau (US)
Support: Intercom (AI chatbot), Salesforce Service Cloud (US)
Provider’s list
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
not publicly documented (consumer pages do not name any sub-processors)
Copilot in Microsoft 365 Personal / Family (consumer)
not publicly documented
Microsoft 365 Premium (consumer)
not publicly documented
Microsoft 365 Copilot Business (Add-on)
Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3)
OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8)
SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9)
Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required)
Provider’s list
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3)
OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8)
SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9)
Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required)
Provider’s list
Microsoft 365 Copilot (premium licence, organisations, add-on)
Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3)
OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8)
SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9)
Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required)
Provider’s list
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
Anthropic (sub-processor according to q3; Anthropic models in, among others, Microsoft Copilot, Researcher, Copilot Studio, Power Platform and Copilot in Microsoft 365 apps; deactivated by default for customers in the EU/EFTA/UK and excluded from the EU Data Boundary; excepted are "Anthropic models with Data Retention": the Product Terms and DPA do not apply to them, and Anthropic acts there as an independent processor, q3)
OpenAI (added to the sub-processor list 2026-06-23, usable from 2026-07-09, activated by default for eligible commercial customers from 2026-07-24; included in the EU Data Boundary but excluded from in-country processing commitments; q8)
SpaceXAI (list updated 2026-09-10, available to eligible customers from 2026-09-18; Frontier programme only, does not apply to customers in the EU/EFTA/UK; q9)
Full list and number: not publicly documented on the retrieved pages (reference to the Service Trust Portal, sign-in required)
Provider’s list

Retention

differs by tool: Asana AI
DPAPersonal, Starter / Advanced
as aboveEnterprise / Enterprise+; Microsoft 365 Copilot
Conversation activity stored for 18…Microsoft Copilot (consumer, free, personal Microsoft account)
Conversation activity 18 months by defaultCopilot in Microsoft 365 Personal / Family (consumer)
not publicly documentedMicrosoft 365 Premium (consumer)
Prompts and responses are stored in…Microsoft 365 Copilot Business (Add-on), Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Microsoft 365 Copilot (premium licence, organisations, add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on); Asana AI
PersonalDPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query.
Starter / AdvancedDPA (2026-09-01): retention 'For as long as necessary to provide the Service as described in the Agreement, as legally or contractually required, or upon receipt of Customer's written request for deletion'; after contract end, deletion on written request, otherwise deletion 'in line with its obligations under Applicable Law'; 'Customer Personal Data is deleted or anonymized upon termination of the Agreement'. Privacy policy: retention for the duration of the purposes, no fixed periods. AI page: AI partners must delete customer data after each query.
Enterprise / Enterprise+as above
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)Conversation activity stored for 18 months by default, deletion individually or entirely possible at any time; uploaded files up to 18 months (q14, q15).
Copilot in Microsoft 365 Personal / Family (consumer)Conversation activity 18 months by default (Copilot consumer FAQ, q14); q14 does not expressly state whether this applies identically to Copilot in M365 apps under a subscription.
Microsoft 365 Premium (consumer)not publicly documented
Microsoft 365 Copilot Business (Add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).
Microsoft 365 Copilot (premium licence, organisations, add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)Prompts and responses are stored in Exchange (tenant) for audit/eDiscovery; retention configurable via Microsoft Purview; users can delete their Copilot history via the My Account portal (q1, q16). Fixed default period: not publicly documented on the retrieved pages. For "Anthropic models with Data Retention" (to be activated separately, Anthropic terms): Anthropic stores inputs/outputs for up to 30 days, in the case of suspected violations up to 2 years, classification scores up to 7 years (q3). DPA (version of 2026-05-22, q18): after expiry or termination of the subscription, customer data remains available for export in a limited-function account for 90 days and is then deleted within a further 90 days. Microsoft Purview (q26): the documentation describes periods only for configured retention policies (after expiry, items are moved to the SubstrateHolds folder, where they stay for at least 1 day; the timer job typically runs every 1–7 days).

Price

differs by tool: Asana AI
0 USDPersonal
several tiersStarter / Advanced
customEnterprise / Enterprise+; Microsoft 365 Copilot
0Microsoft Copilot (consumer, free, personal Microsoft account)
several tiersCopilot in Microsoft 365 Personal / Family (consumer), Microsoft 365 Copilot Business (Add-on)
19.99 USD/mo… (further prices in the details)Microsoft 365 Premium (consumer)
no additional cost with eligible…Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on), Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
30 USD/user/mo… (further prices in the details)Microsoft 365 Copilot (premium licence, organisations, add-on); Asana AI
Personal
0 USD („Free forever“), up to 2 users (pricing page)
Starter / Advanced
Starter 10.99 USD and Advanced 24.99 USD per user per month with annual billing (13.49 USD and 30.49 USD respectively, monthly), with no user cap. AI surcharge: additional AI requests 0.50 USD per request (prepaid packs) or 0.60 USD (pay-as-you-go, billed monthly). AI Studio Plus (annual subscription with 100,000 credits per month) and AI Studio Pro (20 million credits per year) chargeable, amounts stated neither on the pricing page nor in the help centre (pricing page, net/gross not stated)
Enterprise / Enterprise+
Custom (pricing page: contact sales); data residency for Enterprise as a paid add-on, included in Enterprise+ (price not stated, set-up via sales).
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
0 (free use; consumer pricing page not retrieved)
Copilot in Microsoft 365 Personal / Family (consumer)
Microsoft 365 Personal: USD 9.99/month or USD 99.99/year; Microsoft 365 Family: USD 12.99/month or USD 129.99/year (US comparison page, q20). Germany (q28, as of 2026-10-18): Microsoft 365 Single EUR 10.00/month or EUR 99.00/year, Microsoft 365 Family EUR 13.00/month or EUR 129.00/year; no indication whether VAT is included.
Microsoft 365 Premium (consumer)
USD 19.99/month or USD 199.99/year (US comparison page, q20). Germany (q28, as of 2026-10-18): EUR 22.00/month or EUR 219.00/year; no indication whether VAT is included.
Microsoft 365 Copilot Business (Add-on)
Add-on: USD 18 per user/month with annual payment (promotional price, "Originally starting from $21.00 now starting from $18.00"), USD 25.20 monthly; qualifying plan required. Bundled: Business Standard with Copilot USD 23.50 (annual) / USD 28.20 (monthly); Business Premium with Copilot USD 32.00 / USD 38.40 (q12). Germany (q29, as of 2026-10-18, "prices plus VAT" (translated)): add-on Microsoft 365 Copilot Business EUR 15.60 per user/month with annual billing ("Originally starting from 18,20 € now starting from 15,60 €"), EUR 21.84 with a monthly subscription; bundles with Business Standard or Business Premium EUR 20.36 or EUR 27.73 (annual) and EUR 24.43 or EUR 33.28 (monthly). The page offers the filters "plans with Teams" and "plans without Teams" (translated labels); which filter the bundle prices in the page text belong to cannot be determined from the retrieved text
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
no additional cost with eligible Microsoft 365 plans ("Microsoft Copilot Chat is available at no additional cost for all Microsoft Entra account users with an eligible Microsoft 365 subscription.", q13); eligible plans include Microsoft 365 Business Premium, Business Standard and Business Basic (q24). Cost of the base plan not recorded.
Microsoft 365 Copilot (premium licence, organisations, add-on)
USD 30 per user/month with annual payment, USD 31.50 with monthly payment; qualifying Microsoft 365 plan required separately (q13). Germany (q30, as of 2026-10-18): EUR 26.00 per user/month with annual billing or EUR 27.30 with monthly payment (annual subscription), "prices plus VAT" (translated)
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
no additional cost with eligible Microsoft 365 plans ("Microsoft Copilot Chat is available at no additional cost for all Microsoft Entra account users with an eligible Microsoft 365 subscription.", q13); eligible plans include Microsoft 365 E7, E5, E3, F3, F1, G5, G3, A5, A3, A1 as well as Office 365 E5, E3, E1 Plus, E1, F3, G and A plans (q24). Cost of the base plan not recorded.
differs by tool: Asana AI
noPersonal
yesStarter / Advanced, Enterprise / Enterprise+; Microsoft 365 Copilotyesall 7 plans; Asana AI
Personal
no (pricing page: Personal card without „Asana AI included“; according to the FAQ, AI Studio only in Starter, Advanced, Enterprise and Enterprise+)
Starter / Advanced
yes (AI Teammates and Asana Dash: 5 requests per user per month, up to 50 requests per account; AI Studio Basic with rate limits: Starter 50K, Advanced 75K credits per billing account per month; AI Studio Plus/Pro chargeable; pricing page)
Enterprise / Enterprise+
yes (as above; higher allowances per account according to the pricing page)
Microsoft 365 Copilot
Microsoft Copilot (consumer, free, personal Microsoft account)
yes
Copilot in Microsoft 365 Personal / Family (consumer)
yes (Copilot in Microsoft 365 apps for subscribers)
Microsoft 365 Premium (consumer)
yes (according to the comparison page, Premium includes "Everything in Microsoft 365 Family, plus" further Copilot features, q20; q22 names Premium as a plan "for home" with Copilot in Microsoft 365 apps)
Microsoft 365 Copilot Business (Add-on)
yes (Copilot add-on for qualifying Business plans)
Copilot Chat with Entra account in Microsoft 365 Business Basic / Standard / Premium (without add-on)
yes (chat with web data; work data only via upload/selection; basic features in Word/Excel/PowerPoint/OneNote without Priority Access, q6)
Microsoft 365 Copilot (premium licence, organisations, add-on)
yes (chat with web and work data via Microsoft Graph and Work IQ, Copilot in Word/Excel/PowerPoint/Outlook/Teams, Priority Access, agents)
Copilot Chat with Entra account in Microsoft 365 / Office 365 E, F, G and A plans (without add-on)
yes (chat with web data; work data only via upload/selection; basic features in Word/Excel/PowerPoint/OneNote without Priority Access, q6)

Evidence

: Asana AI9 sources; Microsoft 365 Copilot27 sources; Asana AI
PricingPricing page, retrieved 18 Oct 2026
Asana AIProvider product page, retrieved 18 Oct 2026
Asana Product-Specific Terms (Effective 2026-10-05)Terms and conditions, retrieved 18 Oct 2026
Privacy Statement (Effective 2026-09-01)Privacy notice, retrieved 18 Oct 2026
Subprocessors (Last updated 2026-09-11)Sub-processor list, retrieved 18 Oct 2026
Data Processing Addendum (Effective 2026-09-01)DPA, retrieved 18 Oct 2026
Asana User Terms of Service (Effective 2024-01-01)Terms and conditions, retrieved 14 Oct 2026
Data Residency for Asana (help centre)Documentation, retrieved 18 Oct 2026
AI Studio add-on and pricing (help centre)Documentation, retrieved 18 Oct 2026
All details on the tool page
Microsoft 365 Copilot
Data, Privacy, and Security for Microsoft Copilot (Microsoft Learn)Docs, retrieved 18 Oct 2026
Enterprise data protection in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 18 Oct 2026
Anthropic models in Microsoft Online Services (Microsoft Learn, as of 2026-09-18)Docs, retrieved 18 Oct 2026
Flex routing (EU and EFTA) (Microsoft Learn)Docs, retrieved 18 Oct 2026
Copilot in Microsoft 365 apps with Anthropic models (Microsoft Learn)Docs, retrieved 14 Oct 2026
Microsoft Copilot overview (licence tiers, EUDB, EDP; Microsoft Learn)Docs, retrieved 18 Oct 2026
Allow external language models for generative responses (Power Platform, Microsoft Learn, as of 2026-10-12)Docs, retrieved 14 Oct 2026
OpenAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026
SpaceXAI as a subprocessor in Microsoft Online Services (Microsoft Learn)Docs, retrieved 14 Oct 2026
Data, privacy, and security for web search in Microsoft Copilot and Microsoft Copilot Chat (Microsoft Learn)Docs, retrieved 14 Oct 2026
What is the EU Data Boundary? (Microsoft Learn)Docs, retrieved 14 Oct 2026
Microsoft Copilot Plans and Pricing (Microsoft)Pricing page, retrieved 18 Oct 2026
Microsoft 365 Copilot for Enterprise (Microsoft)Pricing page, retrieved 14 Oct 2026
Privacy FAQ for Microsoft Copilot (Microsoft Support, consumer)Docs, retrieved 14 Oct 2026
Microsoft Copilot privacy controls (Microsoft Support, consumer)Docs, retrieved 14 Oct 2026
Privacy and protections (Microsoft Copilot Chat, Microsoft Learn)Docs, retrieved 14 Oct 2026
Microsoft Products and Services Data Protection Addendum (DPA), version of 2026-05-22 (Word download, evaluated)DPA, retrieved 18 Oct 2026
Microsoft Privacy Statement (Last Updated: September 2026)Privacy notice, retrieved 18 Oct 2026
Compare all Microsoft 365 plans (consumer, US)Pricing page, retrieved 14 Oct 2026
Copilot in Microsoft 365 apps for home: your data and privacy (Microsoft Support)Privacy notice, retrieved 14 Oct 2026
Microsoft Copilot for individuals: your data, privacy, and responsible AI (Microsoft Support)Privacy notice, retrieved 18 Oct 2026
Manage Microsoft Copilot Chat (section Eligibility, as of 2026-10-12)Documentation, retrieved 14 Oct 2026
Learn about retention for Copilot and AI apps (Microsoft Learn, as of 2026-06-25)Documentation, retrieved 18 Oct 2026
Microsoft Copilot for individuals: your activity history (Microsoft Support, new app version)Privacy notice, retrieved 18 Oct 2026
Compare Microsoft 365 plans (consumer, Germany)Pricing page, retrieved 18 Oct 2026
Microsoft Copilot pricing for small and medium-sized businesses (Germany)Pricing page, retrieved 18 Oct 2026
Microsoft 365 Copilot for enterprises (Germany)Pricing page, retrieved 18 Oct 2026
All details on the tool page

not documentedmeans: not publicly documented, not verifiable in any provider source. It does not mean “no”.

No guarantee of accuracy, not legal advice. Each entry is valid as of the date shown. Open points are listed on the detail pages.

More comparisons

Asana AI compared with

Microsoft 365 Copilot compared with

Individual pages: Asana AI, Microsoft 365 Copilot. All tools in the category: Office & collaboration.